DirectoryBooking and practice software
Aesthetic Record vs PatientNow for med spas
Aesthetic Record publishes a per-user price: $15 a month on Essentials or $19 on Accelerator, plus a $399 onboarding fee, with charting, photos, booking, and memberships on Essentials. PatientNow names three plans, Standard, Amplify, and Catalyst, and says the price is tailored to the practice. No dollar amount is on that page. This comparison does not pick a winner.
Last verified October 26, 2026. Aesthetic Record ($15 or $19 per user) and PatientNow (Not listed). Every cell was copied from those vendors' pages that day.
Side by side
| Question | Aesthetic Record | PatientNow |
|---|---|---|
| Published software price | Essentials is $15 per user per month. Accelerator is $19 per user per month. Both add a $399 startup and onboarding fee. Enterprise says contact us. | Not listed. Standard, Amplify, and Catalyst each say pricing is tailored to the practice. The page says they build a quote. |
| Contract | The pricing page says you are not signing a monthly contract. | The pricing page does not print a term, a cancellation window, or an onboarding fee. |
| Memberships | Essentials includes multiple memberships and monthly treatment subscriptions. | Standard includes loyalty and memberships. No separate membership price is printed. |
| Photos | Essentials includes high-res photo management. Accelerator adds dynamic before-and-after video. Caps are 2 GB per user on Essentials and 4 GB on Accelerator. | Standard includes before-and-after photos. The homepage points photo capture at RxPhoto, a PatientNow product. A storage cap is not printed. |
| Charting and AI notes | Procedure charting and medical-director oversight are on Essentials. ChartSmart AI is $30 for up to 50 charts a month, $50 for up to 100, and $75 for unlimited. The first 5 charts are free. | Standard lists AI Scribe and a complete EMR. The homepage says AI Scribe can save up to 25% of documentation time. That figure is PatientNow's claim. The scribe's price is inside the quote. |
| ePrescribe | $40 per prescriber per month, or $45 with EPCS. The annual option on the page is $31 without EPCS and $40 with EPCS, marked Annual -20%. | e-Prescribing is listed as an add-on available on any plan. The dollar amount is Not listed. |
| Messages | Essentials includes 250 SMS and 300 emails per user each month. Accelerator includes 400 SMS and 600 emails, and two-way texting. RepeatMD is named as an Accelerator integration, not as a base feature. | Standard includes email and SMS marketing. A message cap is not printed. |
| Booking | Online booking and e-commerce are on Essentials. | Standard includes online booking and a patient portal. Amplify adds advanced booking and deposit workflows. |
Questions this page can answer
- Is Aesthetic Record cheaper than PatientNow?
- Only one side publishes a number. Aesthetic Record Essentials is $15 per user per month plus a $399 onboarding fee. Accelerator is $19 per user. PatientNow's pricing page does not print a dollar amount for Standard, Amplify, or Catalyst. A blog figure is not used here. You cannot call a winner from the two sites.
- Do both include memberships?
- Aesthetic Record lists multiple memberships and monthly treatment subscriptions on Essentials. PatientNow lists loyalty and memberships on Standard. RepeatMD, the separate membership app, is an integration on Aesthetic Record Accelerator. PatientNow's pricing page does not name RepeatMD.
- Which one publishes ePrescribe pricing?
- Aesthetic Record does. Cloud e-prescribing is $40 per prescriber per month, or $45 with EPCS, with a lower annual option printed on the page. PatientNow lists e-prescribing as an add-on and does not print the fee.
- When were Aesthetic Record and PatientNow checked?
- Both vendor pages were checked on October 26, 2026. Confirm the quote and the per-user math before you sign.